What is the best way to supply ammendments?
You’ve received the first proof of your programme and want to make a few changes. Here are a few Dos and Don’ts for supplying amendments.
Mark up the PDF
Our preferred method of receiving amendment is by marked up PDF. You can do this by using the free "Comment" tool in Adobe Acrobat Reader. This allows you to mark up, highlight and comment on sections of text which need to be changed. It’s very easy to use and presents your amendments in a clear and understandable format.
List amendments in bullets points
We’re also happy to receive amendments as a list of bullet points sent by email. For instance, you could put: Page four, second paragraph, line six – change ‘they’re’ to ‘they are’.
However we should point out this form of amendments does not show the designer visually where they are. Therefore it’s important to clearly state where you would like to make changes.
If you wish to resupply large proportions of text, when possible please ensure the text is formatted as you expect to see the copy in your publication. Replacement text can be sent to us on email.
We much prefer to receive amendments all in one go, rather than in three or four emails. This reduces the risk of anything being missed and speeds up the process. It’s also much easier to track the progress of a project when revisions are limited.
Send in handwritten amendments
We tend to discourage our clients from sending us photos or scans with hand annotated notes. The reason for this is that it takes much longer to type up your amendments and the chance of this leading to mistakes is higher due to issues with handwriting legibility or misunderstanding an amendment.
Phone through a considerable amount of text amendments
Of course we enjoy speaking to our clients and are happy to discuss a project at any point over the phone. We do, however, try and avoid taking text or other detailed amendments this way because similar to handwritten changes, mistakes can occur if something is misheard or forgotten.